Terms & Conditions

Terms

This agreement is established between “SmileOn3 Photo Booth, LLC”, hereafter referred to as “SmileOn3 Photo Booth”, and the undersigned parties of this Photo Booth agreement, hereinafter referred to as the “Client”, collectively referred to as the “Parties”, for the Photo Booth session outlined below. SmileOn3 Photo Booth is fully licensed, permitted and insured.

The package list, price list, and any accompanying documents attached to this contract form an integral part of this agreement. The contract terms, agreement, and price list constitute the sole legally binding materials between the Parties.

Agreement

This agreement comprehensively represents the understanding between SmileOn3 Photo Booth and the Client. It supersedes all prior and simultaneous agreements between the Parties. Any modifications or additions to this agreement must be documented in writing and endorsed by all Parties. Waiving one provision of this agreement does not imply the waiver of any other provision unless explicitly stated in written form. Any effective waiver must be formally signed by the party against whom it is sought.

Change of Date or Venue: SmileOn3 Photo Booth must be informed promptly of any schedule or location changes, at minimum 7 working days before the scheduled event date. Such notifications can be made via phone along with written notice via email for record purposes. In case of email communication, confirmation of receipt is required from SmileOn3 Photo Booth in writing or via email. If there are updates to the Client's address or contact details, the Client must notify SmileOn3 Photo Booth.

Access & Event Location: The booth should be positioned in an area or room with a clearance of no less than 9 feet, and the booth's operating space must measure at least 10 feet by 10 feet for the Helio Sapphire Pro Plus M50 & the Infinity Glass 360-video booth. The minimum door width for booth access is 28 inches. The booth can only be placed on even, solid surfaces such as hardwood, tile, concrete, carpeted rooms, etc. Uneven surfaces are not acceptable. If the environment is unsuitable, the Client will be informed by SmileOn3 Photo Booth in a reasonable timeframe, offering the chance to choose a more suitable location. A grounded 110V / 3 prong power outlet within 50 feet of the booth is necessary. Functional Wi-Fi is required for instant image sharing via QR, text or Airdrop. The Client is responsible for providing accessible Wi-Fi. If Wi-Fi is unavailable during the event, images will be shared once Wi-Fi becomes accessible.

Retainer/Cancellation: A non-refundable retainer fee of $100 is mandatory for all projected bookings. By signing this agreement, you acknowledge that this retainer is non-refundable. In case of cancellation, the retainer is non-refundable and serves as liquidated damages to SmileOn3 Photo Booths in the event of cancellation or contract breach. Reservation of the date is only confirmed upon receipt of the retainer. The retainer is credited toward the total service cost. The remaining package cost must be paid 7 days before the event date. Failure to settle the final payment results in SmileOn3 Photo Booth not attending the event. Any additional same day add-ons or time must be paid on the event day.

Failure to Perform: The Parties commit to cooperative communication for the best possible outcome within this assignment's scope. Due to event limitations and subjectivity, SmileOn3 Photo Booth is not liable for missed photographs, coverage gaps due to weather, or schedule disruptions caused by factors including, but not limited to, event attendees or location constraints. Lost photo opportunities due to external cameras, flashes, attendee lateness, venue rules, or decorations are not SmileOn3 Photo Booth's responsibility. The Client covers location fees, parking, and permits.

Usage Permission: SmileOn3 Photo Booth is granted permission to use images produced under this contract for professional purposes, including samples, displays, website content, advertisements, contests, exhibitions, and more. No personal or payment information will be utilized by SmileOn3 Photo Booth.

Operation: Booth downtime for necessary operating media changes (photo paper, toner, troubleshooting, etc.) is expected and factored into the rental period, approximately 10-15 minutes. This time is included in the total rental duration and isn't deducted from the client's time.

Forced Idle Time: If the booth cannot be removed at the event's end, the client will be charged an idle time rate of $75 per hour until the booth can be removed without event disruption.

Exclusive Photographer: SmileOn3 Photo Booth or assigned operators are the exclusive photographers for the event. Family, friends, and vendors should not interfere with the operator's duties.

Expenses: Reimbursement of travel expenses, such as parking fees, should be provided to SmileOn3 Photo Booth and added to the balance after the event. $50 gas fee is needed for travel over 35 miles. Travel fees are predetermined and specified in the initial payment. The Client bears location fees and permits.

Unlimited Prints: Unlimited prints mean the Client can print as many photos as desired during the event. 

Template Design Approval: upon request, SmileOn3 Photo Booth will send a design proof one time before the event. Thoroughly review the proof as approval implies Client’s responsibility for any errors after approval.

Inevitable Accident: If unforeseen circumstances prevent SmileOn3 Photo Booth from fulfilling the Agreement, including fire, casualty, or other uncontrollable causes, moneys paid by the Client will be returned, but no further liability is assumed. This limitation applies if photographic materials are lost or damaged beyond SmileOn3 Photo Booth's control.

This Agreement pertains to personal photo booth services provided by SmileOn3 Photo Booth and/or subcontracted individuals. The Parties confirm agreement to the above terms and acknowledge receipt, reading, and understanding of the current Photo Booth price list and services.